Free tool
Exhibition stand size calculator.
Book the floor your activities need, not the size last year's stand happened to be. Enter what has to happen on the stand and see the area it takes.
Floor area you need
23.5 m²
- Smallest common plot
- 6 × 4 m (24 m²)
- In square feet
- 253 sq ft
- Open floor for visitors
- 7.5 m²
A plot with one open side uses this floor less well than an island, so round up on row stands.
In short
To size a stand, add up the floor each activity needs: about 1.5 m² per visitor at the busiest moment, 1.5 m² per staff member, 4 m² per demo point, 6 m² per four-person meeting table, plus storage. Five visitors, two staff, one demo, one table, a 2 m² counter and 1 m² of storage come to 23.5 m², so a 6 × 4 m plot is the smallest common size that fits.
How the sum works
Each input is multiplied by a stated floor allowance: 1.5 m² per visitor and per staff member, 4 m² per demo point and 6 m² per four-person table with its chairs and room to pull them out. Any staffed stand also gets 2 m² for a counter.
The result is matched to the smallest plot in a list of common sizes that is at least that area. Organisers sell in their own increments, so check the floor plan before you rely on a suggestion.
These are planning allowances, not safety figures. Your organiser's manual and the venue's rules on occupancy, escape routes and accessibility come first. Our stand sizes guides show what fits at each size.
How to use it
- Count the busiest moment. Estimate how many visitors should be on the stand together at peak, not across the whole day.
- List the activities. Enter staff on duty, demo points, meeting tables and the storage you need for stock, coats and bags.
- Book, then test the layout. Compare the suggested plot with what the organiser has left, then lay it out at real scale before you sign.
Next
Questions
01What size exhibition stand do I need?
Size it from the activities. One conversation point fits about 9 m², demos and a meeting table usually need 18–36 m², and meeting rooms with hospitality start at about 50 m². This calculator adds up your own numbers.
02Should I book a bigger stand to be safe?
Not by default. An under-filled stand looks unfinished and costs more in space, build and services. Book what the activities need, then spend the difference on position, lighting or one strong feature.
03Does a corner stand need less space than a row stand?
Often, because two open sides mean visitors need less circulation inside the plot. A row stand has one entrance, so the same activities feel tighter.
04How do I fit the same activities into a smaller stand?
Merge them. Use the counter as the demo point, take longer meetings off the stand and put storage inside the counter. Our [3 × 3 m guide](/guides/3x3-booth-design) shows what survives on 9 m².
Planning arithmetic from ExhibitionBase Studio, not engineering or a quote. Confirm anything that matters with your stand builder, supplier and the exhibitor manual.
Your next stand
Now see it at real scale.
Generate a 3D stand at your exact size, with renders, drawings and quantities measured from the model.
