Every exhibitor list and floor plan, in one exhibition CRM.
ExhibitionBase pulls the exhibitor list of any trade show or exhibition from its directory link, PDF floor plan or interactive map, with every booth, hall and stand size. Then it finds the decision-makers behind each stand and tracks every follow-up.
- Free plan forever
- Upgrade or cancel any time
- Reads PDF & interactive floor plans
Exhibitors found
412 rows · 4 halls
Reads floor plans & exhibitor lists from
- ExpoFP
- Map Your Show
- a2z (Personify)
- ExpoCAD
- ExpoPlatform
- InforoMap
- Messe Frankfurt
- Koelnmesse
- Messe Stuttgart
- PDF floor plans
- Excel & CSV
- Google Sheets
- Word
- Scanned images
01How it works
From the hall plan to the handshake, in three steps.
ExhibitionBase models the show floor the way you actually work it, so every contact comes with the context of where, when and why you met.
- 01 Track the showMar14Smart Factory Expo 3 daysExhibitingApr02PackTech Europe 3 daysVisitingMay19MedTech Summit 3 daysMonitoring
Track the show
Add exhibitions with dates, venue, organiser and how you're taking part. Your whole season on one calendar.
- 02 Map the exhibitorsB22 · Island · 120 m²B30C10A05D41D44D50
Map the exhibitors
Upload the floorplan or paste its link. AI extracts every exhibitor with hall, booth and stand size for you to review.
- 03 Reach the contactsNordwerk RoboticsB22Lena HartmannHead of EventsMeetingJonas WeberVP MarketingMia KleinTrade Show Manager
Reach the contacts
Find decision-makers at each exhibitor in one click, log calls and meetings, and move deals through your pipeline.
Product tour
One workspace, from hall plan to signed deal.
Shows, exhibitors, the people behind each stand and every follow-up, connected. Click through the screens or let it play.
Exhibitors
412
+36 this week
Contacts
1,284
86% with email
Pipeline
$1.24M
18 open deals
Meetings
38
booked at show
Map Your Show directory detected · 9 pages read · 2027 edition confirmed
412
companies
98%
with a booth
87%
with a website
34
countries
Saving contacts is free · linked to Nordwerk Robotics and Smart Factory Expo
Your prompt
Ask for a 15-minute meeting at their stand to show our LED wall rentals
To lena.hartmann@nordwerk.de
Subject 15 minutes at stand B22 during Smart Factory Expo?
Hi Lena,
I'm Sam from Brightstage AV. We'll be at Smart Factory Expo in Hanover in March, and I saw Nordwerk Robotics is exhibiting at Hall 4, stand B22.
Best regards, Sam Rivera, Brightstage AV
Who at Smart Factory Expo haven't we contacted yet?
14 exhibitors are still uncontacted. The biggest stands:
Log a call with Lena, she wants a quote. Remind me Friday.
02Built-in AI
Drop in a floor plan. Get every exhibitor.
Upload the show's PDF plan or paste a link to its interactive map or exhibitor list. Our extraction engine reads every booth, company and stand size, then our contact database finds the people to talk to.
Floor plan file
PDF or image hall plans, even scans
PDF · PNG · JPG · TIFF
Interactive floor plan
Paste the link to the show's online map
ExpoFP · Map Your Show · ExpoCAD
Exhibitor list
A directory link or the file you were sent
Link · Excel · CSV · Word · Sheets
One clean exhibitor list
Review before saving
AI floor plan & exhibitor list extraction
- PDFs, images and interactive plans (ExpoFP, Map Your Show, a2z, ExpoCAD and more)
- Every row scored: you review uncertain ones before anything is saved
- Learns each show's format, so next year's run is faster and more accurate
Nordwerk Robotics
BOOTH B22 · 3 decision-makers
- Verified
Lena Hartmann
Head of Events
- Verified
Jonas Weber
VP Marketing
- Reveal email
Mia Klein
Trade Show Manager
Decision-makers at every exhibitor
- Match each exhibitor to its company profile automatically
- Pick marketing, events and sales leaders, or search any title
- Reveal verified emails and phone numbers when you need them
03Your exhibition CRM
One source of truth for your entire show season.
Replace the floorplan PDFs, badge-scan exports and spreadsheets-per-show with a single, connected database your whole team can work from.
Your season at a glance
Every exhibition on one timeline, marked by how you take part: monitoring, visiting or exhibiting.
Helix Motion
Smart Factory Expo
- Hall
- 4
- Booth
- A05
- Size
- 96 m²
- Stand
- Peninsula
Booth-level detail
Hall, booth number, square metres and stand type for every exhibitor.
Meeting
$48k
$22k
Proposal
$36k
Won
$64k
$18k
A pipeline for every show
Drag deals from first chat at the booth to signed contract.
Sofia Rossi
Marketing Director · Aurelia Packaging
Contacts that remember where you met
Every person is linked to their company and every show that company exhibits at, with calls, emails, meetings and tasks on one timeline.
Import & export in seconds
Drop in an exhibitor CSV; export any list back out.
Find anything with ⌘K
Jump to any exhibition, exhibitor or contact in a keystroke.
Built for teams
Invite colleagues, share one workspace, control who can manage it.
04Who it's for
Built for the people who work the floor.
- Event marketers
- Field sales teams
- Stand builders
- Exhibition agencies
- Show organisers
- Partner managers
- Trade associations
- Business development
Event marketing teams
Plan the season, map every show's exhibitors and turn booth conversations into pipeline.
Read moreTrade show lead generation
Turn every exhibitor list into a prioritised prospect list with contacts, and book meetings before the show.
Read moreStand builders & agencies
Find exhibitors to pitch, see their stand sizes and history, and reach the person who books the stand.
Read moreExhibition organisers
See who exhibits at comparable shows, build stand-sales prospect lists and track rebooking across editions.
Read more05Pricing
Start free. Scale with your calendar.
Simple plans per workspace. No per-show fees, no surprises.
Swipe to see every plan →
06FAQ
Questions, answered.
Can't find what you need? Email support@exhibitionbase.com.
01What exactly does ExhibitionBase manage?
Three connected layers: exhibitions (dates, venue, organiser, your participation), the exhibitors at each show (booth, hall, stand size and type, status), and the people who work at those exhibitors (contacts, activity, tasks and deals). Everything links together, so a contact always knows which shows their company exhibits at.
02What is an exhibition CRM?
A CRM organised around trade shows, also called a trade show CRM. As well as companies, contacts and deals, it keeps each exhibition, the exhibitors at it with booth and hall, and your outreach status per show. ExhibitionBase is an exhibition CRM that fills itself: it pulls each show's exhibitors from the floor plan or exhibitor list for you.
03How does AI floor plan extraction work?
Upload a show's floorplan as a PDF or image, or paste a link to its interactive map or exhibitor directory. The engine reads every booth, company name, hall and stand size, cross-checks names against the exhibitor list, and scores each row. You review anything uncertain before it's saved. Each extraction uses 20 credits from your plan's monthly credits.
04Which floor plans and exhibitor lists can it read?
Floor plans as PDF or images (PNG, JPG, WebP, TIFF, GIF, SVG, AVIF); exhibitor lists as a directory link, Google Sheet, or an uploaded Excel, CSV, PDF, Word file or screenshot; and interactive floor plans on ExpoFP, Map Your Show, a2z (Personify), ExpoCAD, ExpoPlatform, InforoMap, Messe Frankfurt, Koelnmesse, Messe Stuttgart and similar platforms. Google Drive, Dropbox and OneDrive share links work too. Lists behind a login can't be read.
05Where do contact details come from?
The contact finder uses our B2B contact database. We match each exhibitor to its company profile and list relevant decision-makers; saving them is free. Revealing a verified email uses 4 credits and a phone number 8, from your plan's monthly credits.
06Can I bring in exhibitor lists I already have?
Yes. On Pro and above you can import a CSV of exhibitors straight into an exhibition — company, hall, booth, size and a contact per row. Columns are matched automatically and duplicates are merged with existing companies.
07Is there really a free plan?
Yes. Starter is free forever for one user, with up to 3 active exhibitions and 250 contacts, and no card is needed. Upgrade to Pro or Business whenever you need more; paid plans are billed monthly or yearly and you can cancel any time.
08Can I switch plans later?
Any time, from Billing inside the app. Upgrades apply immediately; if you downgrade, your data stays put and only the plan limits change.
09Do my teammates need to pay?
No. Invite anyone for free: the workspace's plan covers everyone in it. Each plan includes seats (3 on Pro, 10 on Business), and on Pro and Business you can add more for $15 a month each ($12 billed yearly), with 250 extra credits a month per seat.
10Who is ExhibitionBase for?
Event and field marketers, sales teams who prospect at trade fairs, stand builders and agencies who sell to exhibitors, and organisers who manage their exhibitor base.
11How is my data protected?
Every workspace is isolated, so only people you invite can see its data. Sign-in is handled by Supabase Auth, uploaded floorplans are kept in private storage, and nothing is shared with other customers. On Pro and above you can export your exhibitors and contacts as CSV at any time, and deleting your account removes your data.
07From the guides
Learn the show floor.
How to get the exhibitor list of any trade show
Five ways to get a trade show's exhibitor list, from the organiser's website and floor plan to automatic extraction into Excel with booths and halls.
3 min read
How to turn a trade show floor plan PDF into an Excel list
Why copying exhibitors from a floor plan PDF is so slow, and how to extract every stand (company, booth number, hall and size) into Excel in minutes.
2 min read
What is an exhibition CRM? A guide for trade show teams
What an exhibition CRM (trade show CRM) is, how it differs from Salesforce or HubSpot, the features that matter and how to choose one for your show calendar.
3 min read
Your next show
Walk into your next show already knowing the floor.
Set up ExhibitionBase in under two minutes. Free forever on Starter, no card needed. Upgrade when your show calendar grows.